Terms and Conditions

Payment Policy

  • Payment in Full is required on all outlets when order is placed. PURCHASE ORDERS are not considered payment. There will be an additional $25.00 service charge on all returned checks.
  • Tax: All amounts, except labor, are subject to a combined Arizona State and City sales tax. If you are tax exempt in the STATE OF ARIZONA, please attach SALES TAX EXEMPTION CERTIFICATE to your order.
  • Discount Rates: available on orders received or postmarked ten (10) business days prior to show move-in. See the order form for exact date.
  • Regular Rates: are applied to all orders received AFTER the DISCOUNT DEADLINE date and all orders received on the show floor.
  • International: payment must be in US Dollars, money order, or credit cards.
  • Receipts and Confirmations: are available upon REQUEST.
  • Claims: will not be considered unless filed in writing by exhibitor prior to close of show.
  • Credit: will not be given for outlets or equipment once they have been installed, regardless of usage.
  • Unpaid Balances: all balances must be paid prior to show open and any unpaid balances are subject to an additional 1 % thereafter.
  • Contract Agreement: Lessor will not be responsible for strikes accidents, fires, an Act of God, or delays beyond control. If by any reason of any default on the part of the lessee, hereunder, it becomes necessary to engage an attorney, the lessee agrees to pay all costs, expenses, and the attorney's fees expanded or incurred by lessor in connection therewith. Payment or receipt of this contract constitutes acknowledgment that exhibitor has read and agrees to all conditions and regulations as stated on this contract.

 

 

Electrical Service

Outlets & Equipment:

  • Outlets:
    • Each outlet ordered is ONE SINGLE plug-in.
    • Outlets will be located on the floor at the back of the booth or in the most convenient location for CECM. Exceptions include orders submitted with layouts-see layout section.
    • Outlets are provided at an ADDITIONAL charge and are not part of the booth package unless otherwise indicated on our CECM form
    • Outlets are to be ordered separately by each exhibitor and may not be shared with other exhibitors.Building utility outlets are not a part of the booth space and are not to be used by exhibitors unless specified otherwise
  • Property: All materials and equipment furnished by CECM for this service order, shall remain the property of CECM and be removed only by CECM at the close of show. At the close of show, please leave all Commonwealth equipment in your booth to be collected
  • RV's or Trailers:
    • A minimum of one outlet must be ordered for each RV or trailer that will be using power.
    • If only placing an order for 500 or 1000 watt for RV's or trailers to run lights, turn off ALL breakers except for the lights.
  • Special: Exhibitors are responsible for supplying converters-220V to 120/110V-for international equipment. Exhibitors are responsible for GFI, if GFI is required. CECM can provide converters from 220V to 120/110V or GFI's at an additional charge.

Labor:

  • Requirements: You need to add a minimum of one hour labor to your order if...
    • You order 208V service or higher. A minimum of one hour of labor is required for EACH 208V connection. Please note your connector for each 208V service on the order form. See the Service Desk to request connect and disconnect.
    • Request your outlet anywhere but the back of the booth or send a layout for the location of your outlet.
    • Request exhibitor supervision for the placement of your electrical outlet.
    • Order an electrical outlet over 20amps 120V.
    • Request power to be dropped from the ceiling or located overhead.
    • Request eight (8) or more electrical outlets.
  • Installation:
    • CECM will not be responsible for any cutting or altering of any floor covering in order to bring power to a booth in a specific location.
    • See the Commonwealth Service desk for on-site assistance during exhibitor move-in to schedule 208V connect/disconnect.
  • Special: Please call for quotes on labor if your booth is located outside or requires over-head power drops

Layouts:

  • If you are including a layout with your order...
    • Remember to add a minimum of one hour labor for installation
    • Indicate BOOTH ORIENTATION on your layout with booth or aisle numbers
    • Note the date and time of carpet installation if applicable
    • Note an on-site contact name for reference as wellas date & time of carpet installation
    • Include on your order form all necessary 5-ways and extension cords

Conditions and Regulations:

  • All equipment, regardless of source of power, must comply with all federal, state and city safety codes.
  • All equipment must be properly tagged and wired with complete information as to type of current, voltage, phase, cycle, horsepower, etc.
  • All exhibitors' cords must be of the 3-wire grounded type. Use of open clip sockets, latex or lamp cord wire is prohibited.
  • All exposed, non-current carrying metal parts of fixed equipment, which are liable to be energized, shall be grounded.
  • All motors over 3HP must have magnetic starters and disconnecting switch furnished by the exhibitor.
  • Commonwealth Electric Company is not responsible for voltage fluctuations or power failure because of temporary conditions.

 

 

Water & Air Service

Connections & Equipment:

  • Connections:
    • Customer is responsible for making the connection from water supply, air supply or drain to equipment
    • If you would like Commonwealth to connect/disconnect your equipment - see Connect/Disconnect Labor.
    • All materials needed to make the connection are the exhibitor's responsibility.
    • Failure to make such a connection will result in additional labor charges according to CECM labor rates.
    • Connections are provided at an additional charge and are not part of the booth package unless otherwise indicated.
    • Connections are to be ordered separately by each exhibitor and may not be shared with other exhibitors.
    • Connection provided for compressed air is inch or inch quick-connect coupler. Please contact us for any availability on any other size fitting.
  • Property:
    • All materials and equipment furnished by CECM for this service order, shall remain the property of CECM and be removed only by CECM at the close of show. At the close of show, please leave all Commonwealth equipment in your booth to be collected.

Connect / Disconnect Labor:

  • Requirements:
    • If you are requesting water or air to be connected by Commonwealth Electric Co., you will be subject to the current labor rates.
  • Installation:
    • See the Commonwealth Service desk for on-site assistance during exhibitor move-in and to obtain receipts.

Special:

  • To help determine the amount of water needed for your fill, use the formula provided:
  • Length X Width X Height X 7.48 = Number of Gallons

  • Please call for quotes on labor if your booth is located outside.
  • An additional labor charge will apply if your water supply is requested to be turned on/off throughout the duration of the event.
  • Refills will be provided at an additional labor charge.
  • Filter systems for compressed air are available in limited access in the building. Air is categorized as industrial air, any additional filtering systems must be provided by the exhibitor
  • Please mark the form if POTABLE WATER is required.
  • Please specify if a drain will be required for your water fill.
  • A representative must be present in the booth or a fill line must be clearly marked before the water fill can be completed.

Layouts:

  • You must include a layout with your order to ensure proper placement...
    • Indicate booth orientation on your floor plan.
    • Note an on-site contact name for reference.

Conditions and Regulations:

  • All equipment must comply with all federal, state and city safety codes.
  • The customer must never hook-up or discontinue service without prior authorization from CECM.
  • The customer is never allowed to drain their own equipment of any water through the portholes in the floor of the exhibit hall, lobby or meeting rooms.
  • The customer will be responsible for any/all damages to the Phoenix Convention Center grounds, equipment or structure due to the customer's equipment, act or omissions.

 

Please call for information and quotes on services not described above.

 
 
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Terms & Conditions